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Guide to Participating in a Swim Meet

There's a lot to learn, but it's easy once you've been through one or two Saturdays. Competing in swim meets is completely optional - but they are sure a fun way to spend time with team and create lasting summer memories.

Meet Sign-Up


Sign up for Swimmers for Meets/Events Online

As with our online team registration system, we are also going to be using Swimtopia for online sign up for each swim meet. Please visit our Swimmers tab to sign up for meets as they become available.

Sign up (registration) for each meet will open 7 days (Thursdays) before the meet occurs and then will close the Tuesday before the meet at 10pm. An email reminder will be sent out when sign up has been opened.

Explanation of "Registration Status"

"Pending" - event is scheduled, sign up opening soon
"Open" - event is open for sign up
"Closed" - event is closed for additional entries

Choose: Attending, Not Attending, Attending/Coach Choose Events.

Reading a Heat Sheet

Reading the Heat Sheet

Swim meets are broken up into EVENTS, HEATS, and LANES.

For example, your child may be swimming girls 9-10, 25 Backstroke which is typically EVENT 15. Within that EVENT, the heat sheets will show what HEAT and LANE she will be swimming. Look for EVENT 15, then look for your swimmers name. The HEAT number (ex Heat 2 of 3) and LANE number will be indicated for each EVENT.

Understanding the Mark Up on your Swimmer(s)

How to Understanding the Mark Up on your child...

*The Age Group Parent on the day of the meet will mark up your swimmer(s).*

For a 9 yo girl swimming EVENT (E) 15, 2nd HEAT (H), in LANE 5 (L) and EVENT 23, 3rd HEAT, in lane 6 should look like this:


15 2 5 BA

23 3 6 Ff

For Relays, add a note as to which leg your swimmer has...If your swimmer was the first swimmer, it should look like this:


3 2 5 (1)

Swim Meet Guidelines

  • Have children arrive ON TIME AND READY TO SWIM (i.e., fed, well hydrated, sunscreened and in the swimsuit with cap and googles in hand).
  • Have children check in at the "check in table" first and then to their respective age tents. Each team has a pre-assigned warm-up period so please be ON TIME.
  • The league by-laws state no "deck adds." That means no adding swimmers on the morning of the meet. So if your swimmer wants to swim he/she needs to be signed up in advance.
  • Please make sure your seating area at each meet is completely cleaned before leaving that day. We do not have a service to clean up after meets - that is the responsibility of each and every family.
  • Be a good role model. Demonstrate a good sportsmanship to your children by staying until the end of the meet and cheering on the other swimmers on the team. Encourage your children to do the same. Children learn good sportsmanship from their coaches, their peers, and their parents.
  • Abide by the Community Pool Rules of not only our pool but, all the pools that we visit throughout the season. Each host pool will end information and suggestions that we ask that you adhere to.
  • What to Bring to a Meet


  • towels - actually bringing more than one per swimmer is very helpful *one to sit on, one to dry off with*
  • goggles
  • swim cap
  • team suit
  • chairs/blankets
  • ready shade - optional - families can share
  • heat sheet - printed from your home
  • sunscreen
  • team shirt

  • water/powerade, fruit, energy snack, pretzels
  • *most pools we go to offer a cash concession stand*


  • deck of cards
  • coloring supplies
  • board games
  • legos
  • ipods/iphones are not recommended and know that swim team is not responsible for lost or stolen items.
  • * HAVE FUN! Enjoy time with your children, family, friends, and neighbors.


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    About Those Relays...

    Relays are a constant source of questions from parents. How are they formed? How do I know if my child is swimming? Does my child have to swim relays? Etc, etc.

    There are two relays we swim in meets… the Freestyle Relay (all age groups) and the Medley Relay (ages 7 and above). The Freestyle Relay consists of 4 kids each swimming freestyle for one length of the pool. The Medley Relay consists of 4 kids each swimming a different stroke for one length of the pool. The order of strokes is Backstroke, Breaststroke, Butterfly, and Freestyle. Look at the event order to see when the events will be held.

    Our policy is that relays are computer generated, but coach approved. This means that the computer system looks at which kids are registered for the meet, places them in relays based upon their times and then the coach will review the relays for accuracy and possibly make changes. This process is very thorough and the coach works hard to put these together. At most meets we will try to form 2-3 relays per age group. Obviously this depends upon how many kids are swimming at any given meet. Our goal is to get as many kids in relays as possible… which might also mean that your child will be asked to swim with older kids to fill out a relay team.

    When registering for a meet you plan on attending, you have four options concerning relays:

    • Attending this meet and available for ANY relays (willing to swim in both relays)
    • Attending this meet BUT cannot swim EARLY relays (willing to swim only Medley Relay)
    • Attending this meet BUT cannot swim LATE relays (willing to swim only Freestyle Relay)
    • Attending this meet BUT cannot swim ANY relays (not willing to swim either relay)

    If you do not opt out we will assume your child is willing and excited to swim in a relay for our team. Please note that "willing to swim" doesn't always mean "will swim" when it comes to relays. There are more swimmers than open spots on a relay. Most of all, relays are fun and are intended to be that way! They build team spirit and help kids really feel a partnership with their fellow Lazers! 

    Finally, if your on a relay, PLEASE SHOW UP. It's a scramble to fill relay teams at the last minute and many cases it may cause an entire relay team to scratch, leaving 3 other kids disappointed. If you don't think you will make it, please select no relays and try again a different swim meet.

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