Volunteer Requirements & Descriptions
All meets, home and away, are staffed completely by parent volunteers. Each family is required to earn 3 Points during the season.Volunteering for an entire meet earns 1 point. Volunteer jobs that require less time, will earn ½ or ¼ of a point. Failure to meet your volunteer obligation may make your child ineligible to register for the next season.
There are three types of volunteer opportunities:
1. Season-Long Jobs: Require a person to commit to the entire season. Volunteering for these jobs completes the 3 point requirement for that family.
2. Training-Required Jobs: Require a short pre-season training (example: Stroke judge)
3. Meet Jobs: Require no training. Instructions and information will be given at the meet by the leader of that position.
SEASON-LONG JOBS
Board Shadows (2-3): Are you interested in taking on a leadership role within the Lazers’ organization? Our Board members meet regularly from January-June to prepare for and execute the Lazers’ Swim Season. Each Board position requires a significant time commitment, but shadowing will allow you to work alongside current Board members and determine if you are interested in a position. Our current Board positions are President, Treasurer, Communications, Volunteer Coordinator and Coaches Coordinator. Please email [email protected] if you are interested in shadowing a board member.
Tent Family (1): Your family will be responsible for storing (either in your garage or in the team’s storage unit) the tents and tarps, bringing them early, helping to set them up, and tearing down and taking them from each meet after it ends. This job is for ALL meets, home and away.
Social Committee (1): Plan and coordinate social events for the swimmers. This includes Ring Pop Wednesdays, Kona Ice Night & and an End-of-Year Event.
T-shirts and Trophies (1): Design, order, pick up, and distribute t-shirts and swim caps. At the end of the season, order trophies and have them ready for the End-of Year Event.
Head Age Group Parent (AGP): Check-In all AGPs for the meet. Distribute heat sheets and clipboards with supplies to all AGPs. Make sure all AGPs can mark arms and answer any questions during the meet. Collect all clipboards at the end of the meet and store them for the next meet. This job is for ALL meets, home and away.
Head Stroke Judge (1): Coordinate and assist stroke judges during HOME meets.
Head Timer (1): Coordinate and assist timers during HOME meets.
Computer Heat Sheets/Award Labels (1): Volunteers prepare heat sheets prior to the meet, and print and organize final copies for volunteers. After the meet, volunteers print award labels to pass off to Ribbon coordinators.
Computers (2-3): Volunteers set up, tear down and run the computers and systems that run the meet (Time Drop, Meet Maestro, etc.). Computers’ works closely with Board, Heat Sheets/Award Labels, Head Timer and the Starter.
Ribbon Coordinator (2): For all swim meets, after the meet is over, Ribbon Coordinators match printed labels to ribbons and catalogue in swimmer file boxes. Ribbons should be delivered to practice by Monday at 4:30. This job can be done at home!
Music Coordinator (1): This is a HOME meet job only. Begin each home meet with the National Anthem. Select and play music between heats/events. Music must not be explicit.
Head Ready Bench (1): Coordinate and assist ready bench volunteers during all meets, home and away.
Starter (1): Volunteer will run the starter for each home meet. Volunteer must be able to read the heat sheets properly and work with computers to keep the meet running smoothly.
TRAINING-REQUIRED JOBS:
Stroke Judge: You will be partnered with a judge from the other team and work together to determine if swimmers are following the rules for each stroke. A short training will be required.
MEET JOBS:
Age Group Parent (approx 20 per meet): Supervise and coordinate swimmers in your tent, mark arms before meet, escort swimmers to ready bench, pickup swimmers at the finish, and check out swimmers at the end of the meet.
Ready Bench (2): Help line up swimmers for each event by lane and heat with the help of the Head Ready Bench volunteer.
Set-Up and Take Down (3-4): Home Meets only—come early to get everything set up for the meet and stay afterward to take everything down when it is finished. (1/4 point)
Heat Ribbons (2): Stand at the finish line and pass out ribbons to heat winners. Each volunteer works ½ the meet. (1/2 point)
Timer (6-9): Time the swimmers during the events.
Hospitality (1): During Home meets, manage and pass out water and snacks for volunteers.
Runner (1): Run between the ready bench and Age Group Tents to coordinate swimmers and get everyone to his/her race on time.
Volunteers are so very appreciated. We could not do it without you!
